Group invoicing

With the group invoicing function, only the partner payment items can be invoiced at the same time!

So the items that the hotel would like to list on one invoice must be moved from *Guest Payments* to *Partner Payments* (Item - Edit - Charge Owner: Partner - Save)

Items remaining under Guest Payments can still be invoiced as usual.

Invoicing multiple room bookings

For multi-room bookings (multiple rooms under one booking ID/TMRW ID), the pms user can start to add the partner items belonging to the booking to one invoice by clicking on *"Group Invoicing"* button.

By pressing this button you will be taken to the Group invoicing page, which can also be accessed from the Invoicing menu, where the reservations (rooms) you wish to count under a TMRW ID will be listed.

On the next page under "Filtered reservations", you can see the total value of the bookings (rooms) belonging to the given TMRW ID and their items sorted as partner payments in the currency specified on the bookings. Attention! You can only invoice items set to the same currency! By clicking on *„Details”* you can check what items belong and with what amounts to each rooms.

For filtered reservations, you can use the arrow pointing to the right to select which reservations' (rooms) partner items you want to include in an account (the plus sign in the right corner will move all filtered reservations to the selected reservations).

By clicking on "Invoicing" button, you can enter billing details in the next window (can be filled in from the guest details or entered manually), the date of payment, the payment deadline and the payment method. It is possible to enter an invoice comment and set the items as paid.

Invoicing group bookings (invoicing multiple bookings in one)

When might this be necessary? Example 1: A partner (company) regularly arranges several bookings for a hotel. Some of the costs of the bookings will be paid by the intermediary partner, and the invoice will be made for this partner. The partner will request one invoice for all the bookings it has brokered, on the basis of which it will pay the costs.

Example 2: A company books several rooms for its employees. The company will pay certain costs of the reservations, and the invoice for these costs will be issued in the company's name. The company wants one invoice for all the reservations. The invoice will be issued by the hotel for the bookings and sent to the company. After the payment is made, the invoice can be set to paid by the PMS user, and at the same time the items listed under partner items on the reservations are set to paid also.

Group invoicing process:

1. In the Partners menu you need to add the partner (company) to whom you want to issue the invoice. 2. On bookings that will be paid by a specific partner, you must set the desired company in the last line of the Booking data as "Invoice recipient". 3. The preferred payment currency must be set in the "Payment currency" section of the booking details (by default, the currency that the accommodation has previously set as the default payment currency in the accommodation settings). 4. The items that need to be invoiced to the partner should be sorted under Partner payments. 5. Then, in the left menu bar, click on “Invoicing” and select "Group Invoicing". 6. Use the filters to search for bookings of the partner you want. 7. Use the arrow pointing to the right to select the bookings you want to transfer to an account. (The plus sign will transfer all reservations to the selected reservations). 8. Click on the "Invoicing" button and select the invoice recipient, to fill in the billing details. Enter the payment date, payment deadline and payment method.

If you are invoicing for items that have already been paid, mark the invoice as paid. If you want to add a comment to the invoice, you can do so in the comment window.  
If the payment is made later after the invoice has been issued, you can set the invoice as paid at a later date. To do this, select the invoice in the Invoicing menu and mark it as paid.  
(The unpaid invoice will be highlighted in red in the list and will turn green once it has been set to paid)